Why logistics operators should review PPE workwear procurement (including hi vis workwear)

RECENT INDUSTRY discussions have highlighted the importance of reviewing PPE stock and procurement processes, especially given the growing concerns over the quality and compliance of products entering the market. There is a need for logistics operators to ensure that the PPE workwear, including high-visibility (Hi Vis) garments, they are sourcing meets all necessary safety standards and is fit for the job.

The importance of reliable PPE in logistics

In a logistics environment, where there are constant risks like moving vehicles, loading bays, mezzanines, and other hazards, substandard PPE poses significant dangers. If PPE workwear is inadequate, it diminishes the effectiveness of safety measures, leaving workers at greater risk.

High-visibility (Hi Vis) workwear is particularly important in areas with heavy traffic, such as external yards and loading bays where vehicles like HGVs and forklift trucks are constantly moving. Proper Hi Vis garments ensure that workers are clearly visible to vehicle operators, reducing the risk of struck-by incidents.

Working with well-established Workwear suppliers ensures that products meet necessary safety requirements, reducing the likelihood of non-compliant items entering your operation. It is also essential to confirm that products are correctly certified, and specifications remain consistent across sites to ensure safe and reliable use.

PPE in logistics environments

A good PPE procurement process goes beyond just purchasing workwear. It requires ensuring that the workwear is suited to the operational environment, such as selecting appropriate Hi Vis garments for areas with high vehicle traffic. For example, in external yards or loading bays, higher visibility classifications are required to enhance worker safety in busy, hazardous zones.

In the UK, Hi Vis garments should meet EN ISO 20471 standards, with the appropriate class chosen based on factors like vehicle interaction, lighting conditions, and task risk. These garments should be tailored to ensure high visibility where it’s needed most, such as during outdoor or high-traffic work.

Additionally, comfort and durability are key to ensuring that workers can use their PPE consistently without issues, which helps prevent informal non-compliance. Breathable fabrics, flexible designs, and appropriate layering systems for ambient or chilled warehouses also ensure that visibility standards are maintained.

Why personalised workwear improves safety culture

Personalisation is often viewed primarily as a branding exercise, yet within logistics operations it can enhance safety management and workforce accountability.

Clear role identification in high-traffic environments

Clear role identification is one practical benefit. Colour-coded personalised hi vis workwear can differentiate teams, shifts or contractors operating within the same facility. Supervisors, fire wardens and first aiders can be immediately recognised, reducing response times during incidents.

Accountability and PPE adherence

Accountability is another factor. Workers are more likely to consistently wear properly fitted and individually assigned garments than shared or generic items. Personalised workwear reduces borrowing and mixing of PPE between employees, supporting asset control and hygiene standards.

Standardisation across multi-site logistics operations

Professionalisation of safety standards also has operational impact. Consistent personalised workwear across multiple warehouses reinforces expectations around PPE adherence. It supports contractor management processes by clearly distinguishing authorised personnel from visitors. In large distribution centres employing a mix of permanent and temporary staff, this clarity strengthens operational control.

Crucially, personalised workwear also supports procurement consistency. When specifications are defined centrally and applied across sites, organisations reduce variation, simplify onboarding and maintain clearer oversight of issued PPE workwear. Over time, this structured approach strengthens both safety culture and compliance confidence.

Moving away from disposable purchasing models

In many logistics businesses, purchasing cycles for PPE are often reactive, responding to shortages or price fluctuations. However, this approach can result in fragmented supplier relationships and inconsistent product specifications. By shifting to a more strategic procurement model, logistics operators can focus on durability and lifecycle value rather than opting for the lowest initial cost.

This review of procurement practices helps organisations make more informed decisions, ensuring that PPE, including Hi Vis workwear, is sourced in a manner that aligns with long-term safety objectives and operational control.

Choosing the right PPE supplier

Selecting a reliable PPE & Hi Vis workwear supplier is crucial. Logistics operators should seek suppliers who offer consistent product specifications, clear certification standards, and a continuous supply of high-quality PPE that aligns with safety requirements. A structured supply approach will help standardise specifications, improving compliance and operational stability.

For Hi Vis garments, it’s especially important that they meet the necessary visibility standards (such as EN ISO 20471) and that they remain compliant across all sites and work environments. Personalised Hi Vis workwear can further support the safety infrastructure by distinguishing personnel in key roles, enhancing safety responses and operational efficiency.

By working with a trusted supplier, operators can ensure that their PPE workwear, including Hi Vis gear, meets all safety and visibility standards while maintaining operational efficiency.

The path to safer, more efficient logistics operations

Reviewing PPE procurement is not just a matter of ticking boxes for compliance, it’s a proactive step toward stronger governance and improved safety within logistics operations. By investing in high-quality, compliant PPE, including Hi Vis workwear, and developing structured procurement processes, logistics operators can reduce operational risk, improve worker safety, and ensure that their supply chains remain accountable.